KMB Design Group, LLC is seeking an Executive Assistant to support our Executive Team.
Job Description:
Under minimal supervision, the candidate will perform the following duties:
- General Office support including but not limited to:
- Receptionist duties including greeting visitors at the reception desk, answering incoming phone calls, processing incoming mail and accepting deliveries.
- Maintain conference room and kitchen including emptying dishwasher, stocking refrigerators and coffee machine, etc.
- Organize domestic and international travel in accordance with travel preferences and needs
- Executive Support including but not limited to:
- Manage executive calendars and arrange meetings. Coordinate refreshments if needed.
- Draft emails, letters, correspondence and format documents
- Schedule and provide support for leadership team meetings and events
- Execute day-to-day administrative tasks including organizing documents and assist in organizing and maintaining company digital file structure and system.
- Perform various research on company initiatives; analyze and summarize data to provide Management Team with relevant information and/or recommendations for management decision-making
- Assist with personal tasks as needed
- General Business Operations support including but not limited to:
- Handle and assemble highly confidential documents and information
- Plan multiple company events each year including booking venues, tallying attendees responses and coordinating vendors.
- Registration and preparation for staff’s attendance at various trade shows
- Manage company licenses and registrations as needed
- Marketing and Business Development support including but not limited to:
- Field incoming email and phone inquiries regarding potential incoming work
- Assist with Social Media marketing campaigns
- Work with the executive team and marketing consultant on enhancing company website content
Qualifications
- A high school diploma is required; Advanced degree is preferred
- A minimum of 3 years of previous administrative support experience is required
- Experience providing administrative support to VP level (or above) is preferred
- Demonstrated proficiency in Microsoft Office programs (Word, Excel, PowerPoint, Teams and Outlook) is required
- Excellent verbal and written communication skills, exceptional interpersonal skills, and ability to partner collaboratively with other staff members
- Ability to handle confidential information professionally and in accordance with company policies and procedures.
- Flexible mindset, ability, and willingness to adapt to changing needs.
- Strong commitment to the mission and goals of the Company.